Receptionist and Office Assistant

The Receptionist/Office Assistant works with members of The Haven of Grace staff in creating a warm and welcoming environment while answering phone calls, greeting visitors, and maintaining safety through screening all visitors. This position also assists on various clerical projects as assigned.

Responsibilities:

Answer telephone and respond to basic questions or refer calls to appropriate staff member
Screen visitors through the doorbell answering system
Greet visitors warmly and ensure all individuals sign in at the front desk
Alert staff members to any problems

Filing documents
Basic data entry on PC
Other “odd-job” duties – cutting with the paper cutter, organizing binders, etc.
Maintain confidentiality of residents, children, and donors
Other projects as assigned

Time Commitment: At least two scheduled shifts (8 hrs.) weekly for six months.

Qualifications:

Pleasant and polite
Organized and attentive to detail
Ability to be discrete as needed
Professional demeanor
Ability to work in an ever-changing environment

Benefits:

Have a positive impact on your community by supporting the mission and vision of a non-profit
Gain professional office work experience
Free parking

Volunteer times: Mon-Fri, 8:30-12:30 and/or 12:30-4:30

Screening Requirements:

Child abuse background check
National sex offender background check
Agency application

Failure to comply with The Haven of Grace’s policies and procedures and/or assigned responsibilities may lead to termination as a volunteer.

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